PASIG 2017: honest reflections from a trainee digital archivist

A guest blog post by Kelly, one of the Bodleian Libraries’ graduate digital archivist trainees, on what she learned as a volunteer and attendee of PASIG 2017 Oxford.

Amongst the digital preservation professionals from almost every continent and 130 institutions, myself and my 5 traineeship colleagues were amongst the lecture theatre seats, annexe demos and the awesome artefacts at the Museum of Natural History for PASIG 2017, Oxford. It was a brilliant opportunity at just 6 months into our traineeship to not only apply some of our new knowledge to work at Special Collections, Bodleian Libraries, but we were also able to gain a really current and relevant insight to theories we have been studying as part of our long distance MSc in Digital Curation at Aberystwyth University. The first ‘Bootcamp’ day was exactly what I needed to throw myself in, and it really consolidated my confidence in my understanding of some aspects of the shared language that is used amongst the profession (fixity checks, maturity models…as well as getting to grips with submission information packages, dissemination information packages and everything that occurs in between!).

My pen didn’t stop scribbling all three days, except maybe for tea breaks. Saying that, the demo presentations were also a great time for myself and other trainees to ask questions specifically about workflows and benefits of certain software such as LibNova, Preservica and ResourceSpace.

For want of a better word (and because it really is the truth) PASIG 2017 was genuinely inspiring and there were messages delivered so powerfully I hope that I stay grounded in these for my entire career. Here is what I was taught:

The Community is invaluable. Many of the speakers were quick to assert that sharing practice amongst the digital preservation community is key. This is a value I was familiar with, yet witnessing it happening throughout the conference in such a sincere manner. I can assure you the gratitude and affirmation that followed Eduardo del Valle, University of the Balearic Islands and his presentation: “Sharing my loss to protect your data: A story of unexpected data loss and how to do real preservation” was as encouraging to witness as someone new to the profession as it was to all of the other experienced delegates present. As well as sharing practice, it was clear that the community need to be advocating on behalf of each other. It is time and resource consuming but oh-so important.

Digital archives are preserving historical truths. Yes, the majority of the workflow is technological but the objectives and functions are so much more than technology; to just reduce digital preservation down to this is an oversimplification. It was so clear that the range of use cases presented at PASIG were all driven towards documenting social, political, historical information (and preserving that documentation) that will be of absolute necessity for society and infrastructure in future. Right now, for example, Angeline Takewara and her colleagues at UN MICT are working on a digital preservation programme to ensure absolute accountability and usability of the records of the International Criminal Tribunals of both Rwanda and Yugoslavia. I have written a more specific post on Angeline’s presentation here.

Due to the nature of technology and the digital world, the goalposts will always be moving. For example, Somaya Langley’s talk on the future of digital preservation and the mysteries of extracting data from smart devices will soon become (and maybe already is) a reality for those working with accessions of archives or information management. We should, then, embrace change and embrace the unsure and ultimately ‘get over the need for tidiness’ as pointed out by John Sheridan from The National Archives during his presentation “Creating and sustaining a disruptive digital archive” . This is usually counter-intuitive, but as the saying goes, one of the most dangerous phrases to use is ‘we’ve always done it that way’.

The value of digital material outlives the software, so the enabling of prolonged use of software is a real and current issue. Admittedly, this was a factor I had genuinely not even considered before. In my brain I linked obsolescence with hardware and hardware only. Therefore,  Dr. Natasa Milic-Frayling’s presentation on “Aging of Digital: Managed Services for digital continuity” shed much light on the changing computing ecosystem and the gradual aging of software. What I found especially interesting about the proposed software-continuity plan was the transparency of it; the fact that the client can ask to see the software at any time whilst it is being stabilised and maintained.

Thank you so much PASIG 2017 and everybody involved!

One last thing…in closing, Cliff Lynch, CNI, bought up that there was comparably less Web Archiving content this year. If anybody fancies taking a trainee to Mexico next year to do a (lightning) talk on Bodleian Libraries’ Web Archive I am keen…



Computers are the apogee of profligacy: a response to THE most important PASIG 2017 presentations

Following the PASIG conference, Cambridge Technical Fellow Dave Gerrard couldn’t simply wait to fire off his thoughts on the global context of digital preservation and how we need to better consider the world around us to work on a global solution and not just one that suits capitalist agenda. We usually preface these blogs with “enjoy” but in this instance, please, find a quiet moment, make yourself comfortable, read on and contemplate the global issues presented passionately presented here.

I’m going to work on a more technical blog about PASIG later, but first I want to get this one off my chest. It’s about the two most important presentations: Angeline Takawira’s Digital preservation at the United Nations Mechanism for International Criminal Tribunals and Keep your eyes on the information, Patricia Sleeman’s discussion of preservation work at the UN Refugee Agency (UNHCR).

Angeline Takawira described, in a very precise and formal manner, how the current best practice in Digital Preservation is being meticulously applied to preserving information from UN war crimes tribunals in The Hague (covering the Balkan conflict) and Arusha, Tanzania (covering the Rwandan genocide). As befitted her work, it was striking how calm Angeline was; how well the facts were stuck to, despite the emotive context. Of course, this has to be the case for work underpinning legal processes: intrusion of emotion into the capture of facts could let those trying to avoid justice escape it.

And the importance of maintaining a dispassionate outlook was echoed in the title of the other talk. “Keep your eyes on the information” was what Patricia Sleeman was told when learning to work with the UNHCR, as to engage too emotionally with the refugee crisis could make vital work impossible to perform. However, Patricia provided some context, in part by playing Head Over Heels, (Emi Mahmoud’s poem about the conflict and refugee crisis in Darfur), and by describing the brave, inspirational people she had met in Syria and Kurdistan. An emotionless response was impossible: the talk resulted in the conference’s longest and loudest applause.

Indeed, I think the audience was so stunned by Patricia’s words that questions were hard to formulate. However, my colleague Somaya at least asked the $64,000 one: how can we help? I’d like to tie this question back to one that Patricia raised in her talk, namely (and I paraphrase here): how do you justify expenditure on tasks like preservation when doing so takes food from the mouths of refugees?

So, now I’m less stunned, here’s my take: feeding refugees solves a symptom of the problem. Telling their stories helps to solve the problem, by making us engage our emotions, and think about how our lives are related to theirs, and about how we behave impacts upon them. And how can we help? Sure, we can help Patricia with her data management and preservation problems. But how can we really contribute to a solution? How can we stop refugee crises occurring in the first place?

We have a responsibility to recognise the connections between our own behaviour and the circumstances refugees find themselves in, and it all comes down, of course, to resources, and the profligate waste of them in the developed world. Indeed, Angeline and Patricia’s talks illustrated the borderline absurdity of a bunch of (mostly) privileged ‘Westerners’ / ‘Northerners’ (take your pick) talking about the ‘preservation’ of anything, when we’re products of a society that’s based upon throwing everything away.

And computers / all things ‘digital’ are at the apogee of this profligacy: Natasa Milic-Frayling highlighted this when she (diplomatically) referred to the way in which the ‘innovators’ hold all the cards, currently, in the relationship with ‘content producers’, and can hence render the technologies upon which we depend obsolete across ever-shorter cycles. Though, after Patricia’s talk, I’m inclined to frame this more in terms of ‘capitalist industrialists generating unnecessary markets at the expense of consumers’; particularly given that, while we were listening to Patricia, the latest iPhone was being launched in the US.

Though, of course, it’s not really the ‘poor consumers’ who genuinely suffer due to planned obsolescence… That would be the people in Africa and the Middle East whose countries are war zones due to grabs for oil or droughts caused by global warming. As the world’s most advanced tech companies, Apple, Google, Facebook, Amazon, Microsoft et al are the biggest players in a society that – at best indirectly, at worst carelessly – causes the suffering of the people Patricia and Angeline are helping and providing justice for. And, as someone typing a blog post using a Macbook Pro that doesn’t even let me add a new battery – I’m clearly part of the problem, not the solution.

So – in answer to Somaya’s question: how can we help? Well, for a start, we can stop fetishising the iPhone and start bigging up Fairphone and Phonebloks. However, keeping the focus on Digital Preservation, we’ve got to be really careful that our efforts aren’t used to support an IT industry that’s currently profligate way beyond moral acceptability. So rather than assuming (as I did above) that all the ‘best-practice’ of digital preservation flows from the ‘developed’ (ahem) world to the ‘developing’, we ought to seek some lessons in how to preserve technology from those who have fewer opportunities to waste it.

Somaya’s already on the case with her upcoming panel at iPres on the 28th September: Then we ought to continue down the road of holding PASIG in Mexico City next year by holding one in Africa as soon as possible. As long as – when we’re there, we make sure we shut up and listen.